rotary information
All you ever wanted to know about Rotary!
Understanding Rotary:
An attempt to explain Rotary in simple terms to new Rotarians and those Rotarians who think they know it all and don’t. That is every Rotarian!
Developed by
Produced by
Adapted by
Keith W. Higgins
David Nurse
Roy Redwood
District Governor 1210
Asst Governor 1210
Asst Governor 1020
2003 – 2004
2005-2007
2005-2008
“Rotary is an organization of business and professional persons united worldwide who help those in need, encourage high ethical standards in all vocations and work towards world understanding and peace”
Introduction
The following is an attempt to explain some of the words and terms used in Rotary. There will be others not listed here. The list is designed to explain Rotary and some of practices in the Rotary Club of Linlithgow Grange. It may however be adapted for use in other Rotary Clubs.
This alphabetical list contains words in italic bold. This signifies that there is an entry relating to this word elsewhere in the list.
An entry in bold indicates that the entry relates to the Rotary Club of Linlithgow Grange but may also be relevant to other clubs.
AAbbreviations:As in many other organizations there is an increasing use made of abbreviations and acronyms. In order to assist the reader here is a list used in this booklet and Rotary in general. Active members: Along with Honorary members these are the constituent members of a Rotary Club. (Previously we had Active, Senior Active, Past Service & Honorary members and some clubs retain these classifications). (See also Members). Address, modes of: Amongst Rotarians it is customary to address each other by first, or given names even when not knowing the person well. (Club name badges aid this greeting) Only where local culture dictates otherwise is there an exception. Senior Rotarians such as the President or District Governor are usually addressed by their title often prefixed by ‘Mr. or Madam’. Ambassadorial Scholars: A Rotary Foundation programme which finances a period of study in an overseas country. The scholar will usually have a Rotarian ‘counsellor’. The scholar may live as a guest in the home of a Rotarian family not necessarily the home of the counsellor. The scholar will be expected to address Rotary meetings when requested. Annual General Meeting (AGM): To be held before May 31st. The President and the Committee chairmen report to the club on their years work. The Treasurer presents the proposed budget for the next year with a recommended subscription. Six ordinary members of the Club Council, Honorary members and the auditors are also elected. Apologies: A courtesy which saves you and the club money. If you are unable to attend a meeting apologies should be given to the Secretary or other delegated member before 9pm on the Sunday preceding the meeting. If your absence is known the previous week you should enter an A on the attendance list. If you fail to apologize, after the time limit, you will be expected to pay for your meal the next time you attend. ( See also Make-up). Assistant Governor (AG): District 1020 has 6 AGs each responsible for a geographical zone of the District. The AGs are elected annually usually in January and can only serve for a total of 3 years. They act as the ’eyes and the ears’ of the DG and are available to give advice and information to the Clubs whom they visit regularly. They report to the District Executive. There is no automatic progression to District Governor. Attendance: Regular attendance is the basis for fellowship. It is expected that each member attends 60% of the meetings, for at least 50% of the duration of the meeting! in each half year. Members who cannot attend their own club can ‘make-up’ by visiting another club thereby increasing fellowship between clubs. ‘Make-ups’ can be achieved by visiting other clubs or taking part in Rotary activities (meetings or projects) members must attend at least 30% of meetings at our own club. The attendance officer should be advised of all ‘make-up’ visits. Members who fail to meet the attendance requirements will be gently reminded to ‘pull their socks up’. Absence from four consecutive meetings – without just cause - could lead to membership being terminated. If prolonged absence is expected the member can apply to the Club Council for leave of absence. Attendance Wheel: N.B. Not used at Linlithgow GrangeOn arrival members ‘sign in’ on the Attendance Wheel by their designated number. This is important for it is from this Wheel that the Attendance Officer gets the information for his records.  BBadge, Rotary:On induction you are given a Rotary lapel badge to wear and another badge for your car. Further supplies are available from the Club Regalia officer, District shop or Rotary Licensees. There are a number of different sizes and fittings. The ideal is to wear your badge at all times. It is surprising how many conversations it starts as the badge is recognized world-wide. It is gold & blue with the words Rotary International. Nothing else should be written on the wheel itself. It has 24 cogs, 6 spokes and a keyway. Some badges do have additional words added, outside the cogs e.g. Past President, denoting an office held currently or in the past. You will sometimes see a badge with the face of Paul Harris – this indicates that the wearer is a Paul Harris Fellow. Bannerettes: The exchange of banners is one of the traditions of Rotary. They are often exchanged when a member of the club visits another club for the first time. Because of the cost they are more usually given when visiting overseas clubs. A collection of banners received are usually on display at meetings. The Sales Officer keeps a stock of Bannerettes. Bell, The: This is used by the President to attract the attention of the members and guests. Rung once it should be responded to immediately. Occasionally the President allows others to borrow ‘his’ bell to attract attention. It should not be tolled incessantly – bell abuse! The Bell should be rung at the beginning and end of the meeting. Our Bell was presented by the Rotary Club of South Queensferry in 1991. Benefactor: One who has indicated to RI / RIBI that they have left a sum of money in their will for the benefit of the Rotary Foundation. (Minimum $1000) Benefactors receive a certificate and blue & gold ‘wings’ to wear with their Rotary/Paul Harris badge. Rotary Club of Linlithgow & Bo’ness: The Mother Club of Linlithgow Grange who it formed in 1991. Itself was formed by the Rotary Club of Grangemouth in 1955 Birthdays: Many clubs recognize member’s birthdays at their meetings. At Linlithgow Grange the birthday is recognized only by an entry in the club Bulletin. Bulletin, Club: “The Blether” : Many clubs publish a Club Bulletin or newsletter. This has the purpose of informing members of past, present and future events. The form of these missives are as varied as the club they portray. Usually they are monthly but the more elaborate tend to be at lesser intervals. A copy sent to the District Governor allows them to be aware of what is happening at club level. In this age of I.T. it is relatively easy to circulate your news by E-mail or even a web-site. CCalendar:The Rotary year - for some obscure reason – runs from 1st July to the 30th June when all changes occur and new officers are inducted .Despite the actual date of the induction officers take office on the 1st JulyRotary has indicated that several months should have specific themes July - Literacy Centennial: Rotary celebrated 100 years of service in 2004 – 2005 The actual anniversary was 23rd February 2005. Clubs throughout the world marked the Centennial in a variety of ways. Charity Account: The club keeps a separate account where all monies donated for charitable purposes are banked. Charity Box: The Sergeant at Arms will fine members for misdemeanors both large and small and the money is placed into a fines box. The money collected is donated to the Rotary Foundation. Charter: This is the official document that is given by R. I. to all new clubs usually on a special evening. The Linlithgow Grange Charter is dated June 1991 and is displayed at our meeting venue. Charter Presentation: This is the most important event in a Club’s history. It is the occasion when the new club receives its Charter from R.I. and it is the recognition that the club is a member of Rotary International. It is usual to have a formal dinner to which other Rotary clubs; Senior Rotarians and Civil dignities are invited. The D.G. presides over the proceedings and will present the Charter on behalf of R.I. unless there is a more senior Rotarian (e.g. President of RIBI) present.It is customary for other clubs to present the ‘trappings of Rotary’ - Regalia and equipment. "Linlithgow Grange was presented with its Charter on Monday 16th September 1991." Charter Nights: Most clubs celebrate the granting of their charters by holding a special formal occasion. Although some clubs celebrate annually many others only celebrate in significant years e.g. 10th, 21st, 25th, 50th etc. Some clubs celebrate the receipt of the Charter rather than the charter date and others combine the occasion with other special occasions such as a ‘President’s Night’ – confusing!? Classification: Every Rotarian represents in the club his profession or occupation. The classification should only indicate the occupation and profession and not the persons position in the organization e.g. Headmaster = Education. Garage proprietor = Motoring (repairs or sales). Current legislation allows up to 10% of the members to share a classification. Retired Rotarians retain their original classification. Club Assembly: Occurs annually after the District Assembly usually in June. It should be considered as a ‘must attend’ meeting. It is chaired by the President Elect who along with his committee chairmen outline their programme for the forthcoming year. It is attended by a representative of the District Governor – usually an Assistant. Governor – who will report to the Governor. Club Council: This is the club’s ruling body. It comprises of the Officers of the Club; President, who chairs the meeting, Immediate Past President, President Elect, President Nominee, Secretary and Treasurer. There are also 6 ordinary members of the Club elected annually at the AGM. Although elected annually members may only serve for 3 consecutive years. Meetings are held monthly and the results of the deliberations are reported to the club to which it is accountable. Club Directory: A list of all club members, with their partners, their addresses and contact numbers. It also contains a list of club officers and the committees plus other relevant club information. Issued yearly to all members at the start of the Rotary year. "It is also available in pdf format for your PC." Closure: The club meets weekly but does not meet on the Monday after Christmas & New Year. Occasionally the club does need to change its regular meeting date and/or time. Members are advised well in advance and the District Secretary should also be advised. If there is an unexpected or late change to the normal meeting arrangements the club should ensure that there is someone at the usual venue to advise any visitors of the alternative arrangements. Colours: The Rotary colours are Royal Blue & Gold. (For ribbon colours see jewels). Committees: At all levels in Rotary there is a committee structure. A Rotary Club does its work through committees. Every member with the exception of the President, Secretary and the Treasurer is a member of a committee. The main service committees in Rotary are: Membership Services:The above committees are replicated in District, RIBI & R.I. With representation of clubs at the District level and Districts at RIBI level. Committee meetings should be held regularly with the Committee Chairman reporting to the Club Council. Conference, RIBI: National Conference held annually usually in April - about 3000 delegatesSaturday afternoon devoted to the AGM of RIBI. The Officers of RIBI are elected. Each club has at least 2 voting delegates elected at the Special General meeting in December. This Club usually elects the President & Secretary. Voting delegates are allowed a contribution for travelling expenses. Not as popular with the clubs as their District Conference. The speakers and entertainment is usually of a higher standard. There is usually a reception for Club Presidents and their partners. The R.I. President usually attends. The House of Friendship contains many stalls of interest to Rotarians and many of the businesses supplying Rotary goods are also present. The Conference is a good venue to meet Rotarians from Great Britain and Ireland making new friends and meeting up with old Rotary friends. Conference Venue for 2009 is from the 25th and 26th of April at the Edinburgh Corn Exchange. Convention; R.I.: The annual International Convention is held in a different country every year during May or June. They last for 4 days and portray the internationality of Rotary. There is a full programme of events and speakers presided over by the R. I. President. This year, the prestigious 100th RI Convention is taking place in the UK at the NEC in Birmingham from the 21st to 24th June 2009. Highlights include a keynote speech Nobel Peace Prize winner, Archbishop Desmond Tutu, and a concert by the internationally renowned mezzo-soprano, Katherine Jenkins. Council on Legislation: (C o L). The triennial meeting of representatives of the 529 Districts represented by a PDG, along with the senior officers of Rotary International. This council decides on the rules and regulations of Rotary International. It looks at recommendations from Districts and clubs throughout the world but makes few changes. Those that are made usually take immediate effect. DDirector, R.I.:Elected at the AGM of RIBI. Serves for a period of two years. Represents zones 17 & 18 as a member of the Board of Directors of RI comprising of 17 members. President-elect John Kenny from the Grangemouth Club is a Past Director. They are a member of the RIBI General Council. In Rotary terms a higher position than the RIBI President a role normally previously held. "Our current Director, until 30th June 2009, is Gordon McInally of the South Queensferry Rotary Club." Directory, RIBI: Similar to the Official Directory but relates to Great Britain and Ireland only. This directory does list all the Clubs, their President’s and Secretary’s, All the District Officers and the RIBI committees are also listed. District: Every Club is in a District which is a grouping of clubs in a geographical area. We have 62 clubs in our District of 1020. Our area covers the majority of Southern Scotland The numbers of clubs in Districts vary from 38 to 85 (In RIBI). Some districts encompass several countries and many languages (Dist.9151 (Africa) has 46 clubs in 8 different countries). District Assembly: An annual meeting of all club officers and committee chairman of all clubs in the District. This is a training exercise in which important information is passed down by District Officers to the clubs for use at the club assemblies. It usually takes place on a Sunday Afternoon at the end of May. A must for all Club Officers. District Conference: Every District has one every year. District 1020 usually holds the conference in Mid to late October. It is always held out of District and sometimes in England. There are between 700 – 1000 delegates attending. Although designed for Rotarians and their families any one can attend who pay the registration fee of around £40 There should be 9 hours of ‘Rotary’ in the programme but who is to say what is Rotary business – surely that includes fun & fellowship.Conference starts Friday morning with a Golf Competition. Friday evening is an informal night. Plenary sessions are held on Saturday where there are a variety of speakers including the representatives of the Presidents of Rotary International & R.I.B.I. On Saturday evening there is a formal dinner dance. On Sunday there is a combined plenary session with a multi-faith service. Conference ends at lunchtime. Future Conferences have been booked for: 2009 York - Friday, October 23 District Council: This is the business meeting of the District. It is held three times per year, at Peebles, Livingston and Lockerbie. All District Officers and delegates from all the clubs in the District are present. The District shop is also present. Besides the business agenda there is often a presentation of interest to Rotarians. Delegates gather at 1.30 pm and the meeting starts at 2.00 pm. Although voting is restricted to voting delegates anyone can attend. The District Council is also the opportunity for clubs to collect their ‘post which includes our quarterly magazine Around 1020. District Diary: This is maintained by the District Secretary. It is published in the District Directory. Up-dates are circulated from time to time. Clubs should consider the Diary when setting dates especially if they would like the presence of the District Governor and/ or support from other clubs in the District. District Directory: Issued yearly and contains details of all clubs, venues, times and club and District officers. It also contains important and essential District information including the District Committees and the District Diary. Every member receives one early in the Rotary year. District Executive:The Executive comprises of the D G, DGE, DGN, Asst Governors, Secretary, Treasurer and IPDG. It meets quarterly under the chairmanship of the D.G. The executive reports to the District Council to whom it is accountable. District Governor (DG.): This is the most senior post in the District. The District Governor is an Officer of Rotary International and is responsible to the R.I. Board. In RIBI it is an elected post and is held for one year.One is elected as District Governor Nominee automatically progressing after one year to District Governor Elect and then District Governor. Rotarians chosen to be DGs are usually experienced Rotarians at both Club & District level. Included in the qualifications are that they must have served as Club President for a full term of one year and been a club Rotarian for 7 years. DGs can be very busy and besides chairing various meetings they are expected to visit each of the clubs in the District at least once. They are expected to attend Charter Nights, President’s Nights and other social occasions where they will be expected to address the audience. Obviously there is a considerable amount of correspondence and telephone calls to attend to. District Governor’s Official Club Visit: The District Governor has to visit each and every Rotary Club in their District as early in the Rotary year as possible. The purpose is to introduce themselves to the members and bring messages of inspiration from the Presidents of R.I. & RIBI along with their own plans and goals. District Governor Elect (DGE): The next District Governor. Formally presented at the R.I. Convention prior to taking office. It is during the year as DGE that the DGs receive extensive training for their role the following year. Attending GETS various seminars. It is mandatory to attend both the R.I. Assembly and the RIBI Assembly. They with the District Trainer will conduct PETS & the District Assembly. During the year they will put the finishing touches to the plans for ‘their year’ including the final arrangement for the District Conference. District Governor Nominee (DGN): First rung on the ladder to becoming District Governor. Nominated by their own club and if there are a number of nominations an election takes place. The result is announced at the January District Council meeting. District Officers Training Seminar (DOTS): An annual training session for District Officers. It is usually used to prepare for the District Assembly. District Shop: Available at District Council meetings and the District Conference. Sells all sorts of Rotary paraphernalia – wide range of goods on offer. Dress: Most of the ‘traditional’ Rotary clubs adhere to a strict dress code. Gentlemen wear jackets and ties at all times during the meeting. More recently the President’s of some clubs have exercised their discretion and excused the wearing of jackets. Improper attire attracts the attention of the Sergeant At Arms. The ‘rules are relaxed on informal occasions although ‘smart casual’ is expected. It is usual to wear Evening dress – bowties etc on formal occasions. This would include all Rotary regalia Not all clubs have a dress code but it is better to attend ‘dressed‘ and be able to ‘undress‘ rather than be the ‘odd one out’ EE-mail:A means of communication now essential for communicating in Rotary. As in all cases it is essential that Rotarians ensure that the e-mail address that is recorded is correct. Mistakes can be counterproductive as a method of communication. Early Leavers: The Agenda for most club meetings includes a provision for members with ‘pressing’ engagements to leave before the business in concluded. ‘Early Leavers’ should make their apologies to the President and the Speaker if appropriate. Emergency Boxes: These now come in a variety of forms all essential to the emergency provision of aid. The Club’s International Chairman will have further details on all the schemes that will include Emergency Box, Aqua Box, Shelter Box, & Shoebox schemes. Excused Attendance: Members may be excused the attendance requirements by written application to the Club Council. The qualifications are that the combined age and length of service should total 85 years. Extension: The process of looking at gaps in the District that may support a new Rotary Club. The District has an Extension Officer, usually a PDG whose role it is to explore possibilities. The extension Officer continues to support the new club for a period of one year after Charter. FFellowship:The act of friendly interaction that permeates throughout all levels of Rotary. It is especially desirable between members of different clubs. Fellowships: There are a number of international Rotary fellowships. These are associations where Rotarians can share a common interest e.g. Caravanning, Yatching etc. The list, to numerous to mention here can be found in both the RIBI & Official Directories. Foundation. The Rotary: Rotary’s own charity. It is almost as old as Rotary itself. It was the idea of Arch Klumph. Today it is very big business with millions donated every year and the interest used to fund a variety of international projects. Ambassadorial Scholars, Group Study Exchange, 3 H programme and Matching Grants to name but a few. In Linlithgow Grange a donation in respect of individual members, currently a minimum of £20 , is donated each year, or become a Sustaining Member (See below). Clubs are credited for the amounts given and such credits can be used by the club to award Paul Harris Fellowships. Linlithgow Grange has just recently awarded its first Paul Harris Fellowship to Honourary Member Anne Corr for her important role in the fund-raising. Founder of Rotary: This refers to Paul P. Harris (1868 – 1947) who founded the first Rotary Club in Chicago in 1905. Founder members: Term used to denote the original members of a club when the Charter is granted. The Founder members of Rotary International were Paul Harris; Silvester Schiele, Founder President; Hiram E. Shorey, and Gustavus H. Loehr. Linlithgow Grange formed in 1991 had 25 Founder members. Founder President: Sandy Stewart Four Way Test - of the things we think, say or do: In order that Rotarians can be judged as worthwhile citizens the four way test is used as a ‘measure’ 1 is it the truth?Fund raising: Rotary is not a charitable organization nor has the raising of money as its main function. Funds are nevertheless essential to the many projects that Rotarians undertake both locally and internationally. All clubs attempt to be innovative in raising money as well as adopting the ‘tried and tested’ ways. Many clubs have fund raising committees; others rely on their Service committees to raise funds for their own particular projects. All funds raised are held in Trust by the club before being distributed according to the members wishes. GGeneral Council:This consists of the President of RIBI, Immediate Past President, RIBI Secretary, (the only paid officer) RIBI Treasurer, RI Director and the 29 District Governors of RIBI. Meetings are held quarterly at the RIBI Headquarters in Alcester. The business of the association is dealt with and reports are received from the many committees and sub committees of RIBI. The RIBI President chairs the meeting. Business starts at lunchtime with a buffet lunch continuing until 6pm followed by dinner in the Hotel. Business recommences at 9am the following day. At the end of business usually lunchtime on the second day there is a lunch. Overnight accommodation is provided in Stratford–upon-Avon. Partners are welcome at their own expense and there is an alternative programme for them. This Council meeting is unique to RIBI and adds a further stratum to the administration in Great Britain and Ireland. Governor Elect Training Seminar (GETS): Annual mandatory training seminar (2 days) for DGEs. GETS is held bi-annually in RIBI and alternate years in Europe. Grace: Some clubs use the same grace weekly and one club in our District sings their Grace. In Linlithgow Grange the Rotarian who is to introduce the speaker normally says Grace. For those clubs who are lost for words the following may be appropriate. “O Lord, the giver of all good, We thank you for our daily food. May Rotary aims and Rotary ways Help us to serve thee all our days.”Greetings: When visiting another club it is expected that you will exchange greetings between the clubs. Words to the effect of “I bring you the greetings of the President & Members of the Rotary Club of……….” On your return to your own club you will complete the exchange. Guests: Guests of members are welcome at Rotary meetings and on arrival should be introduced to the President who will acknowledge them during the meeting. Group Study Exchange (GSE): A Foundation funded educational programme. It enables four professional non-Rotarians led by a Rotarian leader to spend up to 6 weeks in another country. In 1020 we have a 4 week exchange on a annual basis. We send an outgoing team every year and receive an incoming team in the same year. Potential team members are nominated by Rotary clubs and selected by a small committee of District GSE Officer, DG and Team Leader. During and after the exchange team members are expected to address Rotarians. They usually give a presentation at the District Conference. Whilst on the exchange the teams are hosted by Rotarian families in the host District. Linlithgow Grange has hosted three visiting teams, from Texas, New Zealand and Florida. HHandover Dinner:The District has a formal dinner. This takes place at the ending of the Rotary year. The outgoing D.G. inducts the new D.G. who in turn introduces and inducts the District Officers. All Rotarians and their partners are invited to attend at it is usually the last official function of the Rotary year. Headquarters District: Some Districts have their own headquarters building or a hotel where they always meet. District 1020 do not. Headquarters: R.I.: The main H.Q. of Rotary International is:- One Rotary Center, 1564, Sherman Ave. Evanston Illinois 60201 USA Tel. 001 847 866 3000 Headquarters, RIBI: Kinwarton Rd. Alcester. B 49 6BP. Tel. 01789 765411 Former offices of the Local Authority. Home to a small staff of paid officials headed by the Secretary. Meetings of the General Council and other RIBI Committees meet here. The President of RIBI also has an office on the premises. Health, Hunger and Humanity (3H) Grants: A Foundation programme awarding grants for long term, usually self-help projects. Projects must involve Rotary clubs and Districts in at least 2 different countries and involve Rotarians. Honorary members: The club at its AGM may propose for honorary membership anyone who in their opinion merits the honour. They need not necessarily be a Rotarian. The Honorary membership can be for any period of time. The Hon. Member does not pay an admission fee or dues. They cannot hold office in the club. They have no voting rights. In Linlithgow Grange we presently have three Honorary members. IImmediate Past District Governor; (IPDG):This role is as the name suggests. The IPDG remains a member of the Executive and is Deputy District Governor. until such time that the DGE has completed their training. ‘There is nothing as past as a past District Governor. They have performed a valuable service to Rotary and their names are added to the roll of R.I. officers. They are revered in the district but in effect they revert to being ‘ordinary’ members of their clubs Inaugural meeting: This meeting of a new club precedes the presentation of the Charter. At this time membership must be stable and form the basis of the Founder or Charter members. Other local clubs are invited to attend as are District Officers. Induction, President; Club Handover:This should be considered as one on the most important dates in the club’s calendar. It is the ceremony that transfers the leadership of the club and usually occurs at the first meeting in July. (Although all offices are effective from 1st. July). It is customary to invite other local clubs to the Induction. In Linlithgow Grange we also invite our partners. Other officers of the club are also inducted and pledge their support to the new President. Inductions, New members: This is an important event in the club and should be a memorable occasion to the new member. The new member is inducted by the President in one of the prescribed forms and given their Rotary Badge and often a new member pack. Information meeting: A specially arranged meeting of senior club Rotarians to inform the potential member the ‘rules and regulations’ of Rotary and the Club. It is also to answer any queries that the potential members may have. This meeting must take place before a new member is inducted. Inner Wheel: Correctly called ’The Association of the Inner Wheel Clubs of Great Britain and Ireland. This is an autonomous organization linked to Rotary as membership is restricted to the female relatives of Rotarians, mainly their wives. Wives of former Rotarians may keep their membership as do the widows of Rotarians. The members should be addressed as ‘ladies of the Inner Wheel ‘and not as ‘Inner Wheelers’. Each club has its own officers and there is a District hierarchy similar to Rotary. Some of the current Rotarians ladies are members of the Inner Wheel Clubs associated with other Rotary Clubs. Interact: The junior branch of Rotary formed in 1962. Age range 14 – 18 years. Interact clubs meet fortnightly and are autonomous. They meet either in schools or in the Community. The name derives from’ International action’. Although over the years we have had several Interact clubs we do not currently have one in our District. Interim Club: This term relates to new Rotary Clubs prior to receiving their Charter. International Toast: Many other clubs toast an overseas club at their meetings. There is usually a topical reason for the toast decided upon by the Chairman of the International committee from the R.I. Directory. The club would write to the club concerned telling them of the toast and they often receive an interesting reply. JJewels:These refer to the regalia that the officers of Rotary wear. Most of the jewels are worn on collarettes around the neck but sometimes they are broach fittings worn on the breast pocket or lapel. Some of the Presidents jewels are quite magnificent and valuable often with the names of previous post-holders. The collar of the ribbon denotes the office and is recognized and is common throughout Rotary (See also Regalia). Club: Past President: Royal Blue Vice Presidents: Gold (width varies between Senior & Junior) Secretary: Silver and Blue often with quills Treasurer: Crimson Often with keys Paul Harris Fellows: Blue & yellow Sergeant at Arms: Blue & Gold Sash (Past President’s and PHF jewels are only worn at formal or special occasions) District: Governor: Light blue DGE, DGN & AGs: Light blue & gold Secretary: Royal Blue & Silver Treasurer: Crimson Committee Chairmen: Royal Blue PDG: Sky & Royal Blue Junior Vice President: President Nominee: The next but one President elected by the members. No role as such but often has an additional role within the club. In our club has the duty of Speaker Secretary. Sometimes referred to as the 2nd Vice President. Not all clubs have this appointment. LLadies:Although Rotary was formed as a male organization, ladies have been eligible for membership since 1989. They have rapidly become part of Rotary and have made an important contribution. Some clubs unconstitutionally refuse to accept applications for membership from ladies nor welcome them as guests. R.I. & RIBI consider this is in breach of the Four way test and in future will consider withdrawing the Charter from non- compliant clubs. Leave of Absence: This allows members who will be absent from the club on 3 or more consecutive occasions to retain their membership. They should apply to the Council in writing giving reasons, in advance, for their anticipated absence. It is usual for leave of absence be granted for periods of 3 months and then the situation should be reviewed. During the leave the member can continue to attend either their own club or another if they are able. Licensees: The Rotary Badge/Emblem is copyright and cannot be reproduced on goods for sale except in very specific circumstances. Licenses are granted by Rotary international on the payment of a fee and a percentage of the profits. Members are requested to only purchase goods from licenses that are listed in the Official Directory. Loyal Toast: The toast is ‘The Queen’ and is usually the toast following the Rotary meal. If there are visitors from other Nations present “and the Heads of State of other Nations here represented” is added or given as an additional Toast. MMake-up:Attendance at a meeting of another Rotary club thereby protecting a member’s attendance record when a meeting is missed. Make-ups should occur within 14 days before or after the missed meeting. (see also Attendance). Matching Grants: One of the schemes within Foundation. Simply put, if a club was to raise £5,000 for an international project and a club in the recipient area was prepared to give a further £5,000 then R.I. would give an additional £5000 making a total gift of £15,000. There are a number of forms to complete, very accurately, and the District Grants Officer will assist. Meals: Although most Rotary clubs have a meal at their meeting it is not obligatory. The cost of meals varies and may include an element to pay for the Speaker’s meal. It is usual for clubs to meet the cost of the Speakers, or special guest’s meals. On visits to other clubs one should establish what the payment method is. (See also Apologies). Meal: At Linlithgow Grange payment for meals is made at the Table at which you sit. Meetings: Almost all Rotary clubs meet weekly. The various Directories provide members with the details of times, venues and days. You will see that some clubs meet variously for breakfast, lunch, twilight, and dinner and some mix the times. Members: People become Rotarians by invitation and members should always be considering the possibility of seeking new members. Potential members should be anyone who is a senior member of any profession or business and has discretionary authority. They should have enjoyed a reputation of high ethical standards in their business or profession. The rules on membership have recently been relaxed to include people who have retired and meet the forgoing qualification prior to retirement. Previously there were several categories of membership but now there are only two – active and Honorary. Mentors: These are senior club Rotarians who undertake the continuing education and support to new members, to whom this book will be of value. Mother Club: Refers to the club that takes the major role in the formation of another club. Motto: “Service above self” is the motto of Rotary International. In addition there are also yearly themes. NName Badge:Members are given 2 name badges. You are expected to wear your badge at club meetings and on visits to other clubs and Rotary functions. This greatly assists those you meet in knowing who you are and where you are from. OObjects of Rotary:1 The development of acquaintance as an opportunity for service 2 High ethical standards in business and professions; the recognition of the worthiness of all useful occupations and the dignifying of each Rotarian of their occupation as an opportunity to serve society 3 The application of the ideal of service in each Rotarian to their personal, business and community life 4 The advancement of international understanding, goodwill and peace through a world fellowship of business and professional persons united in the ideal of service Officers, Club: The President, Immediate Past President, President Elect, President Noninee, Secretary & Treasurer. The Secretary & Treasurer may serve for up to 5 years. Official Directory, Rotary: This hefty tome contains details of all the clubs in the world. This volume also contains details of R.I. Officers and the very many committees. One is issued to each club secretary yearly in May. It is useful for visiting clubs overseas with details of meetings etc. It is now available as a CD-Rom. PPast District Governor (PDG):These revered gentlemen (we have not had a lady DG in our District yet) are recognized as past officers of Rotary International. There are few openings for PDGs. Mainly they serve on RIBI Committees and other advisory groups. Current District Governors rely on them for sound advice based on their past personal experiences. Paul Harris Fellowships (PHF): In simple terms it is a reward for a donation of $1,000 to the Rotary Foundation. In many parts of the world Rotarians buy their own often in multiples of $1,000. In RIBI the award of a PHF is the recognition by a club or District of worthy Rotary service. You do not have to be a Rotarian to receive the award and many distinguished people have been honoured. The recipient receives a special certificate, badge, and a medal on a blue and yellow ribbon to wear on formal occasions. Politics: A subject not to be discussed at Rotary meetings. Although my experience has shown there is a lot of ‘politics’ in Rotary. President Elect: May be referred to as the Senior Vice President. Next years President. Usually elected by the club members as a Junior Vice President. Appointment confirmed at the Special General Meeting held in December. Prior to taking up office must attend PETS and the District Assembly. The President Elect deputizes for the President in their absence and is often is the Chairman of the Club’s Membership Services Committee. President-Elects Training Seminar (PETS): A mandatory annual training sessions(s) for President Elects. The main purpose is to train & prepare suitable Rotarians for the role of being President of their clubs. President, Club: The leader of the club for a year. The President is elected from the members by the members and comes up through the ranks. President Nominee, President Elect etc. They are usually experienced Rotarians who have chaired one of the Service Committees. Some are chosen by seniority. In the smaller clubs it is not unusual for the President to serve for a second period. Since the C o L 2004 it is mandatory for the President to have attended PETS and the District Assembly prior to taking up office. The President presides over the club, and the Club Council. Much of the President’s work is in representing the club at functions and can be expensive and time consuming. To offset the cost Linlithgow Grange gives the President a Presidents Purse to meet their expenses. President of Rotary International: An elected position of a very Senior and, by necessity, wealthy, Rotarian. They hold office for one year. Amongst the many onerous duties is to represent Rotary throughout the World involving considerable travel. They also decide on a theme for their year and chose the colour of the District Governor’s jacket. In 2009-2010 the RI President will be John Kenny from the Grangemouth Rotary Club. President RIBI: This role is unique in Rotary International. Elected by the members on nominations by clubs, at the RIBI AGM. They are a Past District Governor and have usually served on one or more RIBI committees for several years. The role is a total commitment for both the President and his wife. Many have to combine work with Rotary – not always an easy task. President’s Purse: (see President, Club) Probus: A world-wide organization of professional & businessmen from which the name originates. Probus although started by Rotary clubs who still sponsor new clubs, are autonomous and operate independently of Rotary with whom there are strong links. RRaffle:Many clubs hold a raffle at their weekly meeting to raise money. Linlithgow Grange holds a weekly Bonus Ball. The proceeds of the Bonus Ball is divided equally between the winner and the clubs Charity account. Regalia: Club jewels should normally be worn at club meetings and on visits to other clubs and District meetings. The exceptions are The Sergeant at Arms only wears their sash within the home club. Past President and Paul Harris Jewels are only worn on formal occasions or special meetings e.g. Induction of the President. (See also Jewels). Regalia Officer: A member of the club who keeps stocks of badges etc or who will order from Rotary suppliers as required. Religion: Along with politics a taboo discussion subject at Rotary meetings. Rotary is a multi-faith organization and religious Rotary ‘services’ should respect all regions. Rotary Magazine: The official communiqué of RIBI issued bi-monthly to all members. Rotaract: Formed by Rotary in 1968, following the success of Interact. It is for young adults between the ages of 18 & 30 although it is known for the upper age to be extended (unofficially). The name is abridged from Rotary in Action. Like many service organizations Rotaract has been in decline in RIBI whilst remaining strong in RI. In District 1020 we only have 3 rotoract clubs.. The situation regarding Rotaract is causing concern in our District and RIBI although the universities are possible avenues for new clubs. Rotaract Overseas Project: Involves a number of Rotaractors and Rotarians undertaking a community project in a third World country to the betterment of that community. Their visit usually lasts only 2 weeks in August. At least 13 projects have been undertaken. Rotary: Besides the simplified version of Rotary International it is also the title of the RIBI magazine. Distributed to clubs for all members. A source of Rotary information and news. Rotary badge/emblem: This consists of a ‘cog-wheel consisting of 24 cogs 6 spokes and a keyway. The colours are Royal blue & Gold. (See Badge, Rotary). Rotary International (RI): The organization to which every Rotary club is a member. (Rotarians are members of clubs and the clubs are members of RI) Pre 1922 was called the Association of Rotary Clubs. The headquarters are in Evanston USA. Rotary International Assembly: Is held annually January/February in America and lasts for 7 days and is currently held in San Diego, USA.It is mandatory for all Dist Governor Elects to attend along with their spouses. Rotary meets their expenses. “Enter to learn go forth to serve”. It is at this Assembly that the theme for the year is announced and the colour of the D.G.’s jacket is learnt. Rotary in Great Britain and Ireland, (RIBI): We are the only geographical region in RI to have a structure of administration between RI and the District. Many other regions are envious of our ‘set-up’ and have requested the same, others feel that RIBI should be scrapped. There are other regional offices of RI and RIBI; HQ at Alcester fulfils this role on behalf of RI. When Rotary ‘crossed the pond’ in 1914 The British Association of Rotary Clubs was set up. When we became part of the Rotary International the BARC was allowed to retain a certain amount of autonomy. We became RIBI in 1938. There are 29 Districts in RIBI and it consists of RI Zones 17 & 18 with an RI Director. Clubs and District rarely have to contact RI HQ in Evanston as the RIBI Secretariat can handle all of the business. RIBI Assembly: Held in March or April in Birmingham. Attended by all Officers of RIBI and District Officers to prepare them for the following Rotary year. Runs from a Friday evening till Sunday lunch. Rotary Ridge: This is situated in the National Memorial Arboretum in Alrewas nr. Lichfield. The 100 plus Leylandii trees are on a ridge and will, when mature, form a screen for the arboretum from the busy A38 and adjoining quarry. Trees – already planted - may be dedicated to individuals, clubs or to commemorate Rotary events. Several trees have been purchased by clubs in District 1210. A Rotary flag & pole has recently been erected by District 1060. Rotary Young Leaders Award (RYLA): This scheme has been operating successfully since 1971. The purpose is to assist young people to develop leadership skills and to judge then accordingly. Courses are organized by professional youth workers assisted by Rotarians. Clubs are invited to sponsor young people for a District organized event. Supported by Linlithgow Grange since 1993. Rotary AROUND 1020: The very informative District magazine. Most clubs submit a short article of their activities. It is produced quarterly and distributed at the District Council meetings – one for each member. Round Table: Was formed by Rotarian Louis Marchesi of Norwich in 1927 to cater for young businessmen & professional men. Age range 18 - 45. Table is still a major recruitment area for Rotary in RIBI although some Tablers prefer to move on to the ‘41 Club’. Linlithgow has both a Round Table and a 41 Club. SSecretariat:This refers to the entire operational staff of Rotary International. In RIBI the Secretariat refers to the staff based at the Headquarters in Alcester. Senior Vice President: Often referred to as the President Elect. Next years President. Often is also Chairman of the Membership or Club Service Committee. Deputizes for the President in their absence. Prepares for the following year and chairs the Club Assembly. (See Club Assembly & President Elect) Sergeant at Arms: Not all clubs have such an officer as they are a much feared person! The Sergeant’s role is to prepare the room for the meeting and to keep ‘law & order’ in the club. They have the power to ‘fine’ transgressors. All fines go to the General Account. The President appoints the Sergeant and usually chooses someone who can extract money from members with a smile on their face without causing offence. The Sergeant is dependent on spies and informers as he does not have eyes in the back of his head! At District level the role is that of Aide to the DG, Toastmaster and general factotum to ensure the smooth running of meetings including District Conference. “Service above Self”: The motto of Rotary International Smoking: Rotary is a non-smoking organization. Members are discouraged from smoking at all meetings and social occasions. At the venue smoking is not permissible due now to the No-Smoking Regulations. Speakers: Our club as most other clubs invite speakers to address their meetings. The club meets the cost of the Speaker’s meal. There are a wide range of subjects of interest to the members. Many of the Addresses have a Rotary content but many are of a general interest. Members are encouraged to find speakers for selected meetings and there are many excellent addresses by the members themselves. A ‘my job talk’ is invited from new members. Special General Meeting: This is held by clubs in December. At this meeting the President for the next Rotary year is confirmed as is the Club Secretary and Treasurer. Appointment/elections have taken place at a previous AGM. The appointments have to be notified to RIBI for inclusion in their records and for inclusion in the various directories on Form 6. Sponsoring Club: The club that takes the responsibility of forming a new club often referred to as the Mother club. Sports: There are a number of District competitions held annually and clubs are invited to enter teams. Annual competitions include: - Golf, Snooker, Curling, Ten Pin Bowling and a District Quiz. In addition many clubs hold inter-club contests in addition to District organized events. VVisitors Book:Members bringing guests should ask them to sign the visitor’s book. Members visiting other clubs should also sign the host club’s book and their ‘Attendance Wheel’ should there be one. Visits: Visits to other Rotary Clubs are encouraged and welcomed. It is wise, but not essential, to contact the club in advance. This will ensure that the club is having a meeting at the usual time and venue. It can also give some indication as to the content of the meeting. On visits it is courteous to bring the greetings of the President and members. On overseas visits, but not exclusively bannerettes may be exchanged. WWebsites:Rotary International Rotary International in Great Britain & Ireland Rotary District 1020 Wheel The: (See Rotary Emblem & Attendance Wheel) YYouth Exchange:A programme of R.I. for students of secondary schools, 14 years upwards. It enables them to undertake a period of study, in a different country. The purpose is to promote international understanding and goodwill and can be for any period up to a maximum of an academic year. It is usual for the student to stay at the home of a Rotarian and is sponsored by a club and/or the District. ZZones, District:Geographical grouping of clubs. District 1020 has 6 zones. The DGN and A.G.s are the zone co-ordinators. Regular Zone meetings of the Presidents and the President Elects are held. Linlithgow Grange is in Central Zone Zones, RI: The World is divided into 34 Zones each containing a number of Districts. RIBI is covered by two Zones 17 & 18 with an RI Director representing the zones. District 1020 is in Zone 17 Further Reading: Manual of Procedure The RIBI Constitution The Standard Club Constitution ABC of Rotary Welcome to Rotary |
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